1. Scope of Work

Draw Plans will provide Project Management Services to deliver the agreed works in accordance with a detailed specification, schedule, and any approved variations.

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2. Contract Price

The client agrees to pay a fixed fee or a percentage fee for these services, subject to any variations formally agreed in writing.

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3. Payment Terms

• An initial payment shall be made at the agreed stage (e.g., midway through the contract).

• The final payment shall be due upon project completion or handover.

• All invoices are payable within 14 days of the invoice date, unless otherwise stated.

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4. Funding

• It is the client’s sole responsibility to ensure sufficient funding is provided throughout the project.

• The project account may only be used for expenses directly related to the project.

• Any shortfall in funding or late payments may result in work being suspended until funds are received.

• Any delays caused by insufficient funding or delayed payments are entirely the responsibility of the client.

• Draw Plans reserves the right to charge reasonable costs arising from such delays.

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5. Variations

Any change to the scope, specification, or schedule must be:

• Requested in writing by the client.

• Reviewed and confirmed in writing by Draw Plans.

• Accompanied by revised cost and timeline estimates, which must be agreed before the variation is implemented.

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5A. Additional Works & Rework

• Where a variation requires additional works not included in the original specification, or where changes result in the need to redo, remove, or alter previously completed work, these shall be treated as new works.

• The client will be responsible for all associated costs, including:

  • Labour and material costs for carrying out the additional works.

  • Costs of wasted materials, labour, or expenses incurred in connection with the original works that must now be altered or removed.

  • Any extension of time reasonably required to complete the additional works.

• No additional works or rework will be undertaken until the client has provided written approval of the revised quotation and schedule.

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6. Timeframes

Estimated commencement and completion dates will be agreed before work begins. Draw Plans will make reasonable efforts to adhere to the schedule, but is not liable for delays caused by factors beyond its control, including (but not limited to) client indecision, delays in providing instructions, funding issues, regulatory approvals, third-party contractors, or force majeure events.

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7. Company Obligations (Draw Plans)

Draw Plans shall:

• Perform the services with reasonable skill, care, and diligence.

• Comply with all applicable laws, regulations, and industry standards.

• Keep the client reasonably informed of project progress.

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8. Client Obligations

The client must:

• Provide and maintain sufficient project funding.

• Pay all sums due on time.

• Cooperate with Draw Plans to avoid unnecessary delays.

• Provide timely decisions, instructions, and approvals to allow the project to progress without interruption.

• Refrain from interfering with the progress or management of the project.

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9. Approvals & Compliance

Unless otherwise agreed in writing, Draw Plans is responsible for obtaining necessary approvals, consents, or permits prior to commencement.

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10. Client Decisions & Delays

• The client acknowledges that timely decisions and approvals are critical to the progress of the project.

• Where the client fails to make necessary decisions, provide information, or give approvals within the timeframe reasonably required by Draw Plans, the project schedule shall be extended accordingly.

• Any delays, additional costs, or disruption arising from the client’s indecision, late instructions, or changes after deadlines are the sole responsibility of the client.

• Draw Plans reserves the right to charge additional fees to cover wasted time, re-scheduling, or inefficiencies caused by such delays.

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11. Defaults & Remedies

• Client Default: If the client fails to provide funding or make payments within 14 days of the due date, Draw Plans may suspend services and/or terminate the agreement. Draw Plans may also recover any costs, expenses, or losses incurred as a result of the default.

• Company Default: If Draw Plans fails to perform its obligations and does not remedy the failure within 14 days of written notice, the client may terminate the agreement.

• In the event of termination due to default, the non-defaulting party reserves the right to claim damages and/or recover costs reasonably incurred.

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12. Dispute Resolution

If a dispute arises, the parties agree to first attempt resolution through good-faith negotiations. If unsuccessful, a mutually agreed independent mediator will be appointed, with mediation costs shared equally. If mediation fails, disputes may be referred to arbitration or court, subject to the governing law.

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13. Termination

This agreement may be terminated:

• By either party, upon the other’s material breach not remedied within 14 days of notice.

• By Draw Plans, if the client fails to provide funding or meet payment obligations.

• By mutual written agreement of both parties.

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14. Completion

The project shall be deemed complete once Draw Plans delivers the agreed works and the client provides written approval, such approval not to be unreasonably withheld or delayed.

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15. Limitation of Liability

Draw Plans shall not be liable for:

• Delays, costs, or losses arising from insufficient funding, client indecision, or third-party actions outside its control.

• Indirect or consequential losses, including loss of profits or business opportunities.
  Liability is capped at the total fees paid under this agreement, except in cases of fraud, gross negligence, or unlawful conduct.

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17. Party Wall Matters

• The client acknowledges that all obligations relating to party wall matters (including, but not limited to, serving notices, obtaining awards, engaging surveyors, and resolving disputes with adjoining owners) are the sole responsibility of the client.

• Draw Plans shall have no responsibility or liability for any delays, costs, or claims arising from party wall issues.

• Any delays to the project resulting from unresolved party wall matters shall be deemed client-caused delays, and the provisions of Clause 10 (Client Decisions & Delays) shall apply.

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16. Governing Law

This agreement shall be governed by and construed in accordance with the laws of United Kingdom, and both parties submit to the exclusive jurisdiction of the courts of that jurisdiction.

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